Generic Employee Handbook (English version)
Table Of Contents

Page Introduction Section 1 Welcome to Organization 2 History of the Organization 3 About this Handbook 4 Employment Policies Section 5 Employment Relationship 6 Equal Employment Opportunity 7 Americans with Disabilities Act 8 Harassment 9 Dispute Resolution 11 Arbitration 12 Employment 13 New Employees, Promotions and Transfers 14 New Employee Orientation 14 Introductory Period 14 Promotions & Transfers Training Period 14 Reinstatement 14 Prior Service Credit 15 Employment Classifications 15 Employment Record Keeping 17 Access to Personnel Files 17 Change in Employee Personal Data 17 Employee Relations and Conduct Section 18 Ethics 19 Conflict of Interest 19 Misrepresentation 19 Gratuities 19 Outside Employment 20 Off-Duty Conduct 20 Solicitation and Bulletin Boards 20 Confidentiality 21 Workplace Rules 23 Dress Code 24 Communications and Software Systems 25 Electronic Communications Systems 25 Electronic Mail System 25 Organization Personal Computers 26 Laptop Security 26 Use of Internet, Intranet, and Commercial Online Systems 26 Social Media and Networking 26 Telephone Usage 27 Voice Mail System 27 Cell Phones 27 Performance Management and Review 29 Corrective Action 31 Compensation Section 32 Pay Administration 33 Pay Increases 33 Pay Practices 34 Paydays 34 Payroll Deductions 34 Salary Advances 34 Delivery of Paychecks 34 Method of Payment 34 Employee Withholding Allowance Certificate 35 Time Records for Non-exempt Employees 35 Time Records for Exempt Employees 35 Dispute Resolution 35 Final Paycheck 35 Hours of Work and Work Schedules 36 Organization Hours 36 Overtime 36 Meal and Rest Periods 36 Social and Recreational Activities 37 Inclement Weather and Emergency Closures 37 Employee Incurred Expenses and Reimbursement 38 Mileage Reimbursement 38 Benefits Section 39 Purpose and Policy 40 Health Insurance 41 Dental Insurance 44 Other Insurance Benefits 45 Group Life Insurance 45 Long Term Disability 45 Premium Only 125 Plan 45 Vacation Benefit 46 Sick Leave Benefit 47 Paid Time Off 48 Paid Holiday Benefit 50 Other Benefits 51 Leaves of Absence Section 52 Leave of Absence Policy 53 Bereavement Leave 54 Civic Duty Leave 55 Jury and Witness Duty 55 Voting Leave 55 Crime Victim's Leave 56 Domestic Violence Leave 57 Family and Medical Leave Federal FMLA requirements that cover employers with 50 or more Employees 58 Family and Medical LeaveOregon Organization with more than 50 Employees 60 Family and Medical LeaveOregon Organization with 25-49 Employees 64 Leave to Donate Bone Marrow 67 Personal Leave of Absence 68 Uniformed Services Leave of Absence 69 Safety and Health Section 71 Substance Abuse 72 Workplace Violence 75 Employee Safety and Health 76 Early Return to Work Program 76 Smoking in the Workplace 77 Employee Right to Know/Hazard Communication Program 77 Emergency Preparedness 79 Employment Separation Section 80 Separation from Employment 81 Resignation 81 Job Abandonment 81 Job Elimination and Reduction in Hours or Staff 81 Discharge 82 Exit Interview 82 Return of Organization Property 82 Employee's Notes 83 Handbook Receipt Acknowledgment Form 84